Meeting Minutes - July 10, 2017 

Charlevoix Township Board Minutes of Regular Meeting July 10, 2017

Approved on:                       _


The Charlevoix Township Board meeting was called to order by Supervisor Center with

Board Members Rajewski, Christiansen, Witherspoon, and Williams present.

The minutes of the regular June 12, 2017, Board meeting were accepted as presented. The minutes of the June 29, 2017, Year-End Budget Hearing were accepted with the

following addition:


The Board was asked about pension plan expenses, and Rajewski stated that years ago, during the Oscar Stroud tenure, the decision was made that the Township Board would opt out of Social Security and instead receive a pension. Further inquiry was made regarding any unfunded pension benefits, and Williams explained that the Township only pays into the pension until the individual retires and that there are no unfunded pensions.


The financial report was given by Treasurer Williams. Williams presented ari amended budget to update the year-end figures for fiscal year ending June 30, 2017, and explained that it included expenses and payroll paid on June 30, 2017, and it also reclassified certain line items to make them more clear and/or correctly classified such as ambulance expense which had previously been included in professional services. After discussion, Williams made the motion, with Christensen supporting, to accept the amended budget. Motion carried unanimously. (M-41-17)


Williams also indicated that there wa;

Resolution #17-005 at the Special Meeting held on May 17, 2017, and she read into the record Resolution #17-010 to correct Christiansen's salary:


WHEREAS, according to MCL 41.95(3), in a township that does not  hold  an  annual  meeting, the  salary  for  officers  composing  the township board shall be determined by the township board, and

WHEREAS, the township board deems that an adjustment in the salary of the office of trustee is warranted;

THEREFORE BE IT  RESOLVED that  as  of July 1, 2017, the

salary of the office of trustee shall be as follows: Trustee  $2,374.00.


Williams made the motion, with Witherspoon supporting, to accept Resolution #17-010. Motion carried unanimously with Christensen abstaining. (M-42-17)


Fire Chief Thorp presented a bid from Integrity Construction Services for $4,700.00 to prepare a preliminary design and cost estimate for the new Fire Station. Supervisor Center read from the bid:


The proposed new fire station would be approximately 12,000 square feet (80'x150') consisting of our drive-through apparatus bays.  The building will also have restrooms, office, warming kitchen and training/meeting room.   The site improvements will consist of drive approaches to accommodate drive-through bays and approximately 40-car parking lot.


After discussion, Rajewski made the motion, with Williams supporting, to accept the

Integrity bid. Motion carried unanimously. (M-43-17)


Public comment was heard regarding confusion over the recent water bill.  The clerk indicated that there was a computer glitch in the generation of the billings but that the bill is due for payment by residents on July 15, 2017, and that if not paid by that date there would be a late fee charged to the resident.


Supervisor Center stated the Board that the Township attorney informed the Township that the compensation policy for the new full-time employee position decided at the last meeting was not legal with regard to how the employee would be paid for attending

after-hours emergency calls.  The Township attorney indicated that the employee cannot be paid two different pay scales and would instead have to be paid at the overtime rate of 1.5 times his regular pay rate for after-hours calls. Williams made the motion, with Rajewski supporting, that the employee will be paid for after-hours calls at 1.5 times his regular pay rate.  Motion carried unanimously. {M-44-17).


Rajewski stated that the Planning Commission had passed its motion to recommend to the Township that the St. Marys Cement annual mining plan update for the year January

1, 2017 to December 31,2017, be accepted.  After discussion, Rajewski made the

motion, with Williams supporting, that the plan be approved.  Motion carried unanimously. (M-45-17)


AI Ranger addressed the Board and provided photographs regarding damage to the Michigan basement of his home at 223 Park Ave (in the City), which he believes was caused by the blasting going on at St. Marys Cement last summer.  He wanted to make the Township aware of the impact of the blasting and resulting ground waves and suggested that the cement plan should reduce the level of blasting.  Randy Pryor and Kevin Beebee from St. Marys, along with Ernie Overton from Dyno Nobel Inc. were also in attendance and responded to Mr. Ranger's concerns. They indicated that the plant takes seriously atl complaints received and that they carefully monitor the blasting with seismographic equipment and that they will visit Mr. Ranger's home.


John Ferguson presented the Board with an application for a lot split for a portion of William Martin's property on Raspberry Lane, and he provided a survey depicting the split, which involves cutting 30 feet from Mr. Martin's property (004-024-030-10) to be transferred to Frank Macher, the adjacent property owner.  Mr. Ferguson indicated that Zoning Administrator Rajewski had approved the split. After discussion, Christensen made the motion, with Rajewski supporting, that the lot split be approved.  Motion carried unanimously (M-46-17).  Approved application is attached.


A cost of living raise was discussed regarding employees Newman and Holecheck.

After discussion, Rajewski made the motion, with Williams supporting, that the 2.1% cost of living raise be granted.  Aye: Williams, Witherspoon, Center, Rajewski. No: Christensen. Motion carried 4:1. (M-47-17)


Supervisor Center read into the record the Employee Plan:


Short term: Dan Thomas will be responsible  for the maintenance of all Township  vehicles and equipment. Effective immediately,  there will be no more use of Township property for personal use. Randy, Mark and Dan  will  continue  to  maintain  grounds  as  in  the  past.     Dan  will  be responsible  for the grounds  with exception  of the ballfield  which Randy will  continue  to  be  responsible  for.    Randy  and  Dan  will  consult  the supervisor with any issues.

Long  term: Randy  stated  that  he  would  work  two  more  years.

During  that  time  Randy  and  Mark  will  train  Dan  in  the  operation  of


Township  water system which will assure Township  manpower  coverage when Randy leaves.





The Board discussed potential issues regarding employee duties, regular hours, seasonal cut-backs, and weekend availability during the winter season, which will be discussed further in the fall.  Supervisor Center indicated he will be meeting again with Randy, Dan, and Mark and that the Board will have continued discussions.


After publishing an advertisement  to sell a 1986 GMC truck, two bids were received by the Township, for $1,000 and $1,500.  Christensen made the motion, with Williams supporting, that the $1,500 bid be accepted.  Motion carried unanimously. (M-48-17)


Supervisor Center presented email correspondence from Greg Burroughs regarding insurance policy renewals. See attached.  Public comment was heard suggesting that the Township should underestimate its workers compensation  insurance liability rather than paying more up front.  The Board responded that it is more fiscally responsible to accept the insurance  agent's recommendations. After further discussion, Williams made the motion, with Witherspoon supporting, that Mr. Burroughs' insurance renewal recommendations be approved. Motion carried unanimously  (M-49-17)


Supervisor Center informed the Board that the Township dock at the Lake Michigan boat launch has taken a beating with higher water level and wave action so far this season. Ben Cunningham has been asked to inspect the site and make recommendations regarding replacing the dock which is now unusable. John Haggard  was asked if he would like to receive what is left of the current dock, and Mr. Haggard declined the offer, suggesting instead that the Township pay to fix the old dock.


Christensen made the motion, with Rajewski supporting, to allow the Clerk to pay bills presented and appropriated. Motion carried unanimously.  (M-50-17)


Public comment was heard suggesting that the Township adopt the procedure that the

City of Charlevoix follows at city council meetings when a motion has been made. Rajewski announced that the Planning Commission will be meeting on July 19, 2017. The meeting adjourned at 7:59 p.m.

Respectfully submitted, Teresa A. Sotuyo, Recording Secretary