Meeting Minutes - June 13, 2016

 

Charlevoix Township Board

Minutes of Regular Meeting

June 13, 2016

Approved on:                         

 

The Charlevoix Township Board meeting was called to order by Supervisor Center with Board Members Rajewski, Christiansen, Williams, and Witherspoon present. 

 

The minutes of the regular May 9, 2016, were discussed, and Sotuyo pointed out an error to be corrected.  The paragraph regarding approval of a temporary fireworks sales location near Kmart will be changed to correctly state that last year it was the Township's Zoning Board of Appeals that approved the business use. Witherspoon moved and Rajewski supported a motion to accept the minutes as corrected.  Motion carried unanimously. (M-17-16)

 

The financial report was given by Treasurer Williams.

 

Water Department Supervisor Holecheck reported that he is working on a five-year plan for upgrades as required by the DEQ, and he is obtaining bids for a new water line from the North tower.  He also informed the Board that the South tower will need an interior inspection which involves emptying the tank.  Both matters were tabled.  Holecheck requested and received from the Board approval to purchase a laptop computer.

 

Fire Chief Thorpe informed the Board regarding St. Marys Cement's offer to donate $25,000 to purchase an air compressor for the fire department, and procedures were discussed regarding future donations.  Williams moved and Witherspoon seconded a motion to use the $25,000 donation to purchase an air compressor for the fire department.  Motion carried unanimously. (M-18-16)

 

Public comment was heard regarding the need of a four-way stop at the intersection of Pleasant and McSauba roads and at the intersection of Maple and Pearl due to speeding drivers.

 

The City of Charlevoix's EMS contract for the year ending May 31, 2017, was presented.  After discussion, Rajewski moved and Witherspoon supported a motion to accept the bid.  Motion carried unanimously. (M-19-16)

 

Supervisor Center presented Asphalt Maintenance Service's bid of $18,960 for the cost of repairs and upgrades to the tennis courts, which was lower than the competitor's bid. After discussion, Williams moved and Rajewski supported a motion to accept the bid.  Motion carried unanimously. (M-20-16)

 

In anticipation of the June 20, 2016, fiscal year-end, year-end motions were discussed.  Williams indicated that the township was not over budget in any areas that she was aware of, and the Board agreed to change this review to a quarterly discussion for future budgets.  Williams moved and Christensen supported a motion to allow the Clerk to adjust the 2015-2016 fiscal year budget to meet expenditures.  Motion carried unanimously. (M-21-16).  Rajewski moved and Williams supported a motion to allow the Clerk to make transfers in the General Fund and Water Fund for rent by the Fire Department and for Operator in Charge of Water System and Water Billings Services.  Motion carried unanimously. (M-22-16).  Witherspoon moved and Rajewski supported a motion to schedule the Township's Annual Meeting for June 30, 2016, at 10:00 a.m.  Motion carried unanimously. (M-23-16).

 

 

 

The Board discussed the Community Pool's need for a municipal endorsement for the Pool's GTB 2% grant request.  After discussion, Christiansen moved and Rajewski supported a motion to endorse the grant request.   Motion carried unanimously. (M-24-16)

 

After discussion, Rajewski moved and Williams supported a motion to appoint Mike Hinkle of Charlevoix State Bank to the Charlevoix Township Hospital Finance Authority.  Motion carried unanimously. (M-25-16)

 

Rajewski informed the Board about the need to correct the Township Zoning Map to correctly reflect the proper colors on the zoning map for three parcels: West Carpenter ID#004-034-002-15, West Carpenter ID#004-034-002-20, and 1600 Bells Bay Road part of ID#004-028-004-20. Rajewski further indicated that the Township Planning Commission had met on May 18, 2016, held a Public Hearing, and voted to recommend that the Township Board approve the correction.  After discussion, Williams moved and Christiansen supported a motion to adopt an Amendment to the Ordinance to correct the colors of those three parcels on the zoning map. Motion carried unanimously. (M-26-16)

 

A Township dog park was discussed and its potential location on the Paterka property in relation to future plans for a fire station on the property.  The matter was tabled pending the Fire Department's site plan for the property.

 

The benefits to the Township in renewing its membership in the Northern Lakes Economic Alliance were discussed, including the marketing of the vacant Destaco property.  Rajewski moved and Witherspoon supported a motion to pay the annual dues of $3,000.  Motion carried unanimously. (M-27-16)

 

The 2016 St. Marys Cement Annual Mine Plan was tabled pending Planning Commission review.

 

Performance Engineering submitted their request for authorization to submit the Township's application to the DEQ for renovations to the boat launch on Lake Michigan and to work on the project with the DEQ on the Township's behalf.  Christensen moved and Williams supported the motion to approve the request.  Motion carried unanimously. (M-28-16)

 

Rajewski moved and Williams supported a motion to allow the Clerk to pay bills presented and appropriated. Motion carried unanimously.   (M-29-16)

 

Rajewski announced that the Township Planning Commission is meeting June 15, 2016. Supervisor Center informed the Board that Eric Thompson is resigning from the Planning Commission and that Abbie Hart is interested in replacing him.  Rajewski moved and Williams supported the motion to appoint Abbie Hart to the Planning Commission.  Motion carried unanimously.  (M-30-16)

 

The meeting adjourned at 8:06  p.m.

 

Respectfully submitted,

Teresa A. Sotuyo,

Recording Secretary